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The Clearwater and District Chamber of
Commerce is
neutral on the decision to incorporate or not. We provide this
website as a service for the benefit of our
members and the community of Clearwater.
Minutes of Meeting- April 18, 2006
Meeting started 7:00 pm
Present: Bert Walker, Max Tanner, Pauline Gregory,
Heather MacLennan, Linda Selbee, Kelly Graffunder, Hans Wadlegger, Carol
Robertson, Ron Van der Zwan, Charlene Holtby, Darlene Cowie
Absent: Sheena Van Dyk, Christy Dobi, Ralph
Sunderman,
Members of the public present: 7 persons
1) Introductions: were not done as members of
public have attended before
2) Action Items from March 22nd and
April 18th meeting:
 | Carry forward from March 22nd meeting: no
response on correspondence regarding who would have the responsibility of the
bridge and road south towards East Blackpool. This will be determined at the
negotiation stage for what roads to keep or not. Push by committee will be
for this road to be considered an arterial road as it provides access to other
users than the municipality, so could remain with the province. Railway
crossing maintenance was not included as part
of the expenditures on the spreadsheets –
missed. Not included as no decision made as to whether the province will
retain responsibility. |
| Carry forward from March 22nd and April
18th meeting: Mapping item – map work will be finalized
after a decision on the boundaries is reached. |
| Carry forward from March 22nd and April
18th meeting: Birch Island cemetery needs to be added and
equipment reserve line needs to be increased on the Estimated Municipal
Miscellaneous expenses spreadsheet. This will be passed to the consultant |
| Carry forward from March 22nd and April
18th meeting: Discussion on Vavenby Industrial Site: Need
to investigate if we need to have correspondence with Canfor once committee
makes decision to include Vavenby Industrial site or not. Action item:
carry forward the need to investigate correspondence with Canfor |
| Carry forward from March 22nd and April
18th meeting: Christi to contact Tanya regarding
information on recently incorporated communities and Heather is to organize
another meeting within two weeks. |
| Question box was posted at the Royal Bank |
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Errors and Omissions:
| No error or omissions |
Bert’s Revised Sheets:
| Max reviewed the converted Estimated Municipal and
discussed changes under farm for Birch Island column and recreation for Birch
Island column |
| Mil Rate estimates has been changed to have Blackpool
follow Utilities as requested by the committee |
| Reviewed spreadsheet that showed estimated comparable
taxes to TNRD municipalities for residential and business assessed at $100,000
and $200,000 as was requested by the committee |
3) Subcommittee Reports:
| Website committee; Christi absent |
| Survey committee; no report |
| Bid Proposal Committee; 2 bids received, Clearwater
group met on April 13 to discuss evaluation criteria and will meet with
Barriere one on April 24 |
4)Correspondence:
| Max reviewed Han’s question on tax implications to farms
within incorporated boundaries and the answer is that farms will lose their
tax exemption after a five year phase out, unless the restructure committee
recommends the province impose a limitation on class 9 farm property.
Limitations only apply to farm property not farm dwellings. |
Action Item: have
the consultant check to see if Class 9 tax rate limitation is still valid for
farmers
| Max reviewed Carol Schaffer’s letter to the Ministry and
Tanya’s response |
Action Item: The
bid proposal committee is to ensure that the consultants understand Vavenby
residents get a public meeting and risks to Vavenby are thoroughly reviewed and
evaluated
| Max reviewed the Barrier Incorporation Committee public
opinion survey |
| Max reviewed the e-mail regarding what is to go on the
Incorporation committee’s website and what is in the three ring binders that
are at the library and Resource Centre. The committee agreed that the charts
will not go on the websites as the information is rough and estimates only |
| Max read out Christi Dobi’s e-mail regarding funding for
MPB. The questions asked is “ What is the eligibility for Mountain Pine
Beetle community transition funding as it relates to incorporation; in other
words, if you are incorporated, will you be able to better lobby/control
access to transition funding under federal and provincial mountain pine beetle
initiatives?” |
Action Item: Max
will pass the question onto the successful consultants
5) Question and Answer Sheets:
| Question and answer sheets will be posted on the website
and have been placed in the three ring binders. |
6) Draft Budget:
| Max reviewed his recommended cost cuts in the budget,
but needs to confirm with the consultant some of the thing they may do i.e.
room rental, advertising and flyers |
Action Item: Max to
confirm with the consultant what they are covering under their proposal.
7) List of Items to give
Consultant:
| Max reviewed list of things
to give consultant and asked committee members if should add anything, no one
responded with a concern |
Action
Item: members are to let Max know if they think of anything to add to
the list
8) Draft Boundary
Options:
| Max reviewed the draft
boundary options and there are three things to consider financial, public
willingness and service expectations |
9) Elect a Treasurer:
| Heather MacLennan nominated
Darlene Cowie and she accepted. |
10 Why completing study
on time is so important-Bert:
| Bert explained if the
community is incorporated by mid Dec it allows for government to refund
communities a portion of the taxes ppaid. Bert recommended the committee
stick to the timeline, so the community does not lose this potential funding. |
Public Discussion:
| Suggested that the committee
put funding in for one meeting in Vavenby, as there will be a need to have one
meeting there. |
| Question: what about
the revenues from RCMP for fines, tickets etc. will they come back to the
community? (Carol Robertson) Answer is that tickets issue inside the
municipal boundary would stay in community and tickets issued outside would go
the province. |
| Question: What about
tickets from the DOT where does the revenue go? (Warren MacLennan) |
| Question: Last time
incorporation was raised what was included in? (Drake Smith) Answer CID
boundaries |
| Question: What would
happen if made boundaries smaller? |
| Question: Can a
municipality help a large land owner get their land out of the ALR if costs to
own the land become to high especially if water lines go through the property?
(Warren MacLennan) |
| Suggestion from public is to
bring longtime residents from other incorporated communities to discuss pro’s
and cons of being incorporated. |
Next
meeting in first week of May, 7:00pm Resource Centre
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